Office Support Assistant

Colorado Rockies Baseball

Office Support Assistant | Colorado Rockies Baseball

Office Support Assistant

Colorado Rockies Baseball


Apply by 5/22/2021

Posted 15 days ago

How to apply
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Location


Denver, CO, USA

Job Type


 Job Description

  • Answer and direct incoming phone lines
  • Greet and direct visitors
  • Process outgoing clubhouse & front office shipments – overnight, 2-day and ground
  • Log all incoming shipments to the clubhouse into the MLB approved database
  • Maintain the shipments database and prepare a monthly report for VP of Ballpark Ops
  • Log outgoing clubhouse calls during the season
  • Process work orders
  • Schedule conference rooms in our company wide scheduling program
  • Input data for Administration tracking charges
  • Maintain administrative expenses database
  • Reconcile invoices and prepare check requests for Administration expenses – flowers, FedEx, UPS, courier service
  • Check general voicemail and route calls to correct people daily
  • Take messages for home and visiting clubhouses
  • Maintain file holder for outgoing items to clients, customers, etc.
  • Compile and update information notebooks for other staff working at the desk
  • Maintain and log visitor badges
  • Update and maintain department mailbox labels in mailroom
OTHER DUTIES/RESPONSIBILITIES:
  • Escort visitors when needed
  • Water plants in main reception area that are not maintained by plant company
  • Keep handout materials (schedules, brochures, maps, Rockies Rookies, etc) updated and posted in the lobby
  • Assist other departments with special projects as needed

Qualifications RequiredQualifications Required

  • High school diploma or GED required
  • Minimum one year of receptionist and/or customer service experience required
  • Customer services skills required
  • Administrative/Office support skills required
  • Moderate computer skills required – Proficient skills preferred
  • Consistent, punctual and regular attendance
  • Professional image and demeanor
  • Strong ability to work well with co-workers and supervisors in a team environment
Salary Range: $14.77 per hour.  This is a part-time position not eligible for all company benefits.

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