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Compliance Administrative Assistant

San Francisco 49ers

Compliance Administrative Assistant | San Francisco 49ers

Compliance Administrative Assistant

San Francisco 49ers


Apply by 10/16/2022

Posted 20 days ago

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Location


Santa Clara, CA, USA

Job Type


 Job Description

The Compliance Administrative Assistant supports the Stadium Operations team in managing projects and vendor relationships.  This position will work three days per week in office during normal business hours.
Responsibilities and Duties:
  • Performs administrative tasks to maintain document management systems.
  • Manages and maintains the archival of documents and records (both hardcopy and electronic) such that required documentation is retrievable and files are accurate, complete, and well organized.
  • Requests contractor or vendor certified payroll records, Certificate of Insurance (COI), pay applications and other documents, as required.
  • Files and maintains contractor and vendor pay applications, prevailing wage documents, COIs and other contract document management systems.  Audits contractor and vendor documents to ensure all documents are provided by the contractor and/or vendor.  Ensure all files are maintained and easily retrievable.  Provides updates on contractor and vendor file status, as required.
  • Files and organizes engineering and construction files, drawings, plans, specifications, reports, and other documents.
  • Assists in the contract request process by circulating documents for signature, tracking contract status, and providing regular updates and reports providing updates and identifying approval progress updates.
  • Coordinates and plans for meetings, video, and conference calls, including arrangement of invitations, logistics, meeting space, catering, agendas, A/V preparation, communicating in advance with and greeting guests.
  • Creates, edits, and proofreads business communications and documents.
  • Utilizes contract management software which currently includes MS Suite, DocuSign, Adobe Acrobat, OneDrive, Egnyte and others as necessary.  Ensures all documents are filed in accordance with the company’s document preservation policies.
  • Tracks submission of contract documents for the purposes of audits.
  • Coordinates with Stadium Operations staff, Legal, Finance and Procurement Department representatives for contractor record compliance.
  • Other duties as assigned.

Qualifications RequiredQualifications Required

  • Bachelor’s degree or equivalent degree and 1-3 years of relevant work experience; or an equivalent combination of education and experience.
  • Experience with Microsoft Suite including Excel, Outlook, PowerPoint and Word.
  • Experience with Adobe Acrobat Pro, Concur, DocuSign, Dropbox, Zoom, GoToMeeting.

How To Apply

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