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Executive Assistant

Professional Bull Riders, Inc.

Application Deadline Ended
Apply by Ended 11/1/2022

Executive Assistant | Professional Bull Riders, Inc.

Executive Assistant

Professional Bull Riders, Inc.

Apply by Ended 11/1/2022

Posted 2 months ago

No Longer Accepting Applications



New York, NY, USA

Job Type

 Job Description

  • Extensive diary management including overseeing complex global travel arrangements, visa preparation and on the ground logistics
  • Coordinating multi-party meetings, global conference calls and video-conferences
  • Meeting organisation and preparation, minute taking and subsequent drafting / providing reminders of follow up notes / actions
  • Taking dictation and drafting notes
  • Conduct research, collect and analyse data to prepare reports and documents prior to meetings
  • Monitor, screen, respond to and accurately route incoming communications as well as extensive gate keeping
  • Work closely and effectively with the President and their Executive Assistant to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Acting as a "barometer," having a sense for the issues taking place in the environment and keeping the President and the Executive Assistant updated
  • Assisting with Ad hoc Projects
  • Actioning various documentation
  • Full email inbox management, responding to RSVPs, correspondence on behalf of the President
  • Event organization (primarily internal – off-sites, etc.)
  • Client support at events
  • Point of contact for team enquiries
  • Preparation of documents and presentations
  • Processing multi-currency expenses and credit card reconciliation
  • Carry out personal / family admin / travel arrangement and general errand duties
  • General office admin and management
  • You may also be required to carry out any other duties, which are within the scope and purpose of the job

Qualifications RequiredQualifications Required

  • Excellent organisational skills: able to prioritise and multi-task
  • Strong IT skills – Word, Excel, PowerPoint and Outlook
  • Able to remain calm under pressure
  • Able to manage strong personalities
  • Adept at juggling multiple tasks as well as having excellent forward planning skills, actively seeking opportunities and proposes solutions
  • Able to prioritise workload autonomously, as in addition to keeping regular working hours the ideal candidate will be expected to be on call as and when needed
  • High level of attention to detail and is truly committed to making The Presidents life easier
  • Discretion will be of upmost importance due to the seniority of the position and the nature of the environment
  • Commercially aware
  • Warm, engaging, excellent telephone manner and professional at all times
  • Complete self-starter who needs little oversight and can manage deadlines
  • Able to work independently but still be very much a team player
  • Credibility, integrity and excellent judgement
  • Resilient to handle ever changing priorities and liaise at the highest level
  • Plenty of emotional intelligence
  • Culturally aware and a strong global outlook
  • Very strong interpersonal skills; able to build strong relationships both internally with colleagues and externally with clients
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