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Executive Assistant / Office Manager

Premier Lacrosse League

Application Deadline Ended
Apply by Ended 11/17/2022

Executive Assistant / Office Manager | Premier Lacrosse League

Executive Assistant / Office Manager

Premier Lacrosse League


Apply by Ended 11/17/2022

Posted 1 month ago

No Longer Accepting Applications

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Location


Torrance, CA, USA

Job Type


 Job Description

The PLL is seeking an Executive Assistant/Office Manager to join our two person People Operations team. The role will manage the schedules of our two Co-Founders, as well as serve in the upkeep and general function of our offices. This role will require an in-office presence in our new Torrance, CA HQ, in addition to remotely managing our satellite office in NY. Our people are so very important to us, this role will serve to improve their workday by finding ways to surprise and delight.
Key Objectives:
  • Greet guests and create a welcoming environment for all employees
  • Oversee the LA and NY offices; internal and external communication, upkeep, cleanliness, ordering and stock of all snacks, drinks, kitchen, and office supplies
  • Support PLL’s technology needs for LA and NY offices, including system oversight, vendor management and troubleshooting
  • Act as a liaison with the building management on any suite + storage needs (e.g., key cards and access, maintenance, etc.)
  • Manage incoming and outgoing mail and packages
  • Coordination of all office functions including weekly meetings, off-sites, catering, celebrations, holidays, milestones, decorations, etc.
  • Prepare desks and stations for new hires with welcome bag, name tag, and building access cards
  • Assist in HR and payroll paperwork
  • Establish and maintain constant communication with property management (LA + NY offices)
  • Manage and maintain CEO and President’s calendar including scheduling appointments, internal and external meetings, and conference calls
  • Assist CEO and President with travel itineraries, flights, hotel accommodations, rental cars, and other travel needs
  • Provide administrative support to CEO and President to increase availability for executive level responsibilities
  • Act as a gatekeeper for CEO and President’s schedules
  • Serve as liaison with internal staff at all levels

Qualifications RequiredQualifications Required

  • 2 years in an office manager, executive assistant, PM or HR role
  • Administrative experience supporting fast-paced executives is a great plus
  • Strong ability to think critically and problem-solve in the tone of the company
  • Strong interpersonal relationship skills, high EQ
  • Excellent verbal and written communicator
  • Our formula for amazing communication is “Concise and Precise”
  • Ability to maintain a high level of confidentiality
  • Self-starter with ability to follow through without supervision and manage multiple projects
  • Able to prioritize competing requests and manage busy schedules
  • Strong attention to detail and demonstrated initiative
  • You care about doing a good job and about the people around you
  • Computer literacy and proficiency in Microsoft Office, Adobe, and G-Suite
  • High level of professionalism and a strong ability to relate to people of all business levels
  • Frequent sitting, standing, walking, kneeling
  • Some lifting and varying up to 50lbs
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