Reporting to the Executive Director (ED), the Administration Coordinator is responsible for the communications and administrative/logistical support to the organization, as well as managing the membership database.

CORE RESPONSIBILITIES

• Coordinate overall administrative activities, office operations and procedures
• Coordinating and scheduling meetings and appointments for Board and Staff
• Maintaining confidentiality of sensitive and protected information
• Maintaining the virtual office and Google based filing system by developing and maintaining procedures for retention, protection, retrieval, transfer, and disposal of records
• Assisting with reports, presentations, composing correspondence and drafting documents for review by ED and others
• Answering incoming calls and general inquiries from members and the public
• Provide support and guidance to members (P/TSOs) of the organization and the general public
• Maintain membership database
• Perform administrative duties related to Taekwondo Canada programs and services

• Post-secondary education in sport/recreation management, business management or another applicable related field with emphasis in finance
• Strong communication skills (written/oral) in both English and French is required
• Ability to operate under a flexible schedule, willingness to work some weekends in exchange for time off during the regular work week
• Knowledge/experience in the Canadian Sport system is considered an asset
• Proficient in all Google suite and Microsoft applications
• Demonstrated ability to adapt to new technologies
• Ability to multi-task in a fast-paced environment and work across multiple departments
• Superior organizational skills in planning and completing projects within set deadlines; high attention to detail and accuracy