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Specialist, Governance & Legal

Canadian Olympic Committee

Specialist, Governance & Legal | Canadian Olympic Committee

Specialist, Governance & Legal

Canadian Olympic Committee


Apply by 12/19/2022

Posted 19 days ago

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Location


Toronto, Ontario, Canada

Job Type


 Job Description

This position may be located in either of the COC offices in Toronto, ON at 250 Yonge St. Suite 3000 or in Montreal, QC, at 500 René-Lévesque Boulevard West. The COC offers a hybrid work model that allows for up to two days of remote work each week.

CORE RESPONSIBILITIES AND PRIORITIES

Office of the General Counsel and Corporate Secretary

  • Governance & Members Services
  • Legal Service
  • Budget & Expenses

Governance & Member Services

  • Membership
    • Maintain Session membership database by class
    • Ensure information on Members’ Site and Olympic.ca website is up to date
    • Maintain distribution lists related to Board, Session, and Committees
    • Draft and coordinate appropriate Notice of Meeting and invitations for all Member Classes in accordance with By-Law
    • Responsible for registration logistics for Session meetings
  • Board and Session Meetings
    • Maintain Calendar of Meetings – 2 years out
    • Working with Events Team, establish hotel, activities, community engagement, and other meeting requirements, including, ensuring room requirements for Board/Session/Committees are met and meeting logistics are coordinated
    • Assist with the agenda drafting and sign off
    • Coordinate meeting material compilation, approval and distribution on the Members’ website & Board portal
    • Maintain up to date list of Olympic Supporters
    • Track attendance
  • Committees
    • Maintain up-to-date Committee master list
    • Committee Portal: Upload meeting material before each meeting and ensure information on the Resource Centre is up to date
    • Track attendance
    • Coordinate travel and meeting logistics for the Nominating and Governance and Ethics Committees
    • Assist with the preparation and other matters for the Nominating Committee and Governance and Ethics Committee meetings, as requested
  • Board of Directors
    • Provide ‘concierge desk’ services
    • Assist with the agenda drafting and sign off
    • Coordinate meeting material compilation, approval and distribution on the Board Portal
    • Board Portal: Upload meeting material before each meeting and ensure information on the Resource Centre is up to date
    • Assist with the preparation and other matters for the Board meetings, as requested
    • Support tracking of Board decisions and follow up action items from Board meetings
    • Coordinate clothing program & Games logistics for Board
    • Coordinate other COC travel/logistics for Board, as required
  • Governance
    • Support and enable ongoing compliance with regard to governance matters by identifying compliance issues; recommending and implementing good corporate governance practices and effective Board management
    • Maintain electronic master files for Board / Session Meeting materials and minutes
    • Maintain electronic master files for Committee minutes

Qualifications RequiredQualifications Required

  • High level of personal integrity and professionalism
  • Exercises tact and discretion in dealing with sensitive and confidential matters
  • Impeccable attention to detail and accuracy
  • Proven organization and time management skills and the ability to respond to varied and often tight deadlines and effectively balance competing stakeholders and agendas with a focus on solutions
  • Excellent interpersonal skills, with the ability to deal with colleagues, partners and stakeholders at all levels
  • Excellent communications skills, both verbal and written; Bilingual (English and French) a strong asset
  • Able to work within and manage meetings within a budget
  • Self-motivated, proactive and works well independently as well as collaboratively
  • Self-assured, polished, flexible and works well under pressure
  • Positive, solutions-focused attitude towards work and teammates
  • Strong MS Office knowledge (Word, Excel, Power Point, Project, Outlook etc)
  • Enjoys travel and can work flexible hours and on weekends especially for Board/Session meetings
  • Enthusiasm for amateur sport and a healthy sense of humour
  • Demonstrates and embodies the COC values of Accountability, Excellence, Fun, Respect and Bravery
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