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Organizational Intern, Special Events

The Phillies

Organizational Intern, Special Events | The Phillies

Organizational Intern, Special Events

The Phillies


Apply by 2/9/2023

Posted 29 days ago

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Location


Philadelphia, PA, USA

Job Type


 Job Description

The Organizational Intern, Special Events will assist the Special Events Department in the sales and execution of successful non-baseball events at Citizens Bank Park. This individual will work with the Director, Special Events to enhance current events as well as plan and execute new, revenue generating events for The Phillies.
JOB RESPONSIBILITIES:
  • Respond to inquiries about Special Events that come in via phone, email, and website
  • Meet with potential clients for site visits to show them potential spaces and answer questions
  • Use sales skills to convert inquiries into booked events
  • Work effectively with the Special Events staff, OVG 360, Aramark, other internal departments, and external vendors to successfully execute events
  • Handle all details regarding Photo Sessions at the ballpark – answering inquiries, scheduling, managing financials
  • Create documents such as Event Agreements, Terms & Conditions, and invoices to send to clients
  • Follow up on gathering executed contracts, payments, and other required forms from clients
  • Complete post-event profit & loss statements
  • Create annual departmental PowerPoint business summary
  • Assist in various other efforts of the department as assigned including potential post-season hospitality
  • Provide administrative duties and general support as directed

Qualifications RequiredQualifications Required

  • Bachelor’s Degree in a relevant field
  • Excellent people skills to interact with clients, internal departments, and third parties
  • Exceptional communication, writing and organizational skills
  • Ability to handle multiple projects simultaneously and work with a wide range of personalities
  • Must be available for a flexible schedule including nights, weekends, and holidays (non-standard business hours)
  • Must be available for labor-intensive projects and be able to handle moderate physical labor
  • Must possess a valid driver’s license and have transportation to and from Ballpark
  • Proficient in Microsoft Word, Excel, and PowerPoint

How To Apply

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