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Executive Assistant

Utah Jazz

Executive Assistant | Utah Jazz

Executive Assistant

Utah Jazz

Apply by 5/2/2023

Posted 1 day ago

How to apply


Salt Lake City, UT, USA

Job Type

 Job Description

  • Report directly to the Chief Commercial Officer and the Chief Communications Officer
  • Schedule and arrange department meetings and trainings
  • Attend meetings for both CCOs as required, following up with any action items and/or providing meeting notes
  • Plan department events/outings for employees; help cultivate a positive team culture
  • Run interference for requests coming into the CCOs and handle them accordingly
  • Manage calendars and assist staff in securing time for client meetings
  • Order, track and manage distribution of client gifting items
  • Submit expense reports for approval and processing for the CCOs and teams, as assigned
  • Develop and maintain productive and cohesive relationships with internal departments and other Smith Entertainment Group entities
  • Assist with assigning and sending tickets to internal and external parties
  • Draft emails and memos, as requested
  • Create media coverage recaps, reports, and presentations for various projects and needs, as assigned, which could include collaborating with other departments such as People & Culture and Marketing to gather information, design materials, and incorporate specific data
  • Manage and track expenses as they relate to the Ticketing, Corporate Partnerships, Marketing, PR and Community Relations, and support the reconciliation of credit cards; collect and track necessary receipts for accounting
  • Embrace a culture of diversity, equity, and inclusion where guests and team members feel welcomed, valued, and heard
  • Operate with an emphasis on safety for employees, teams, and guests
  • Other duties as assigned

Qualifications RequiredQualifications Required

  • 3 + years' experience as an Executive Assistant or Office Manager
  • Associate's or Bachelor's degree in Business Administration preferred
  • Comfortable and proficient in talking to clients and professionals both on the phone and in person
  • Friendly and professional demeanor; exceptional customer service skills -- both verbal and written
  • Exceptional attention to detail with the ability to uphold a strict level of confidentiality
  • Demonstrable skills in using computer, internet, printers, copiers, and scanners
  • Ability to learn new processes, software, and systems quickly
  • Ability to operate in a team as well as independently without direct supervision – proactive, helpful, self-starter
  • Demonstrable organizational and time management skills to reach firm and executive's goals
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs
  • PowerPoint proficiency preferred
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

How To Apply

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