Executive Assistant

Swimming Canada

Swimming Canada serves as the national governing body of competitive swimming. We inspire Canadians through world leading performances to embrace a lifestyle of swimming, sport, fitness and health. Canadians are global leaders in high performance swimming and development for both able-bodied swimmers and swimmers with a disability. Swimming is recognized as one of the most celebrated and successful Canadian Summer Olympic and Paralympic sports. Swimming Canada strives to foster a workplace in which all individuals maximize their potential, regardless of their differences. We are committed to attracting, developing and celebrating a diverse workforce that reflects the community we serve.

ABOUT THE POSITION

This full-time Executive Assistant would provide direct support to the CEO.  This position will interact with all levels of Swimming Canada, the Membership and External Partners.

PRIMARY RESPONSIBILITIES

• Respond to all correspondence on behalf of the CEO
• Preparation of letters, documents for stakeholders
• Manage CEO calendar
• Organise meetings and gatherings (room and equipment reservations, etc.)
• Establish each month, for the benefit of the members of the management team, the schedule for the preparation of activities.
• Coordinate the follow-ups required to meet deadlines.  Gather, process and distribute all documents related to the meetings of the management team.
• Assist with reservations for all business trips for the CEO.
• Follow-up on items related to legal matters managed by the CEO.
• Admin support to the CEO
• Provide additional support to CEO as required

• College diploma or university degree in a relevant field
• Fluently bilingual written and oral (English and French)
• Relevant work experience in a related organization such as a national sport organization, provincial sport organization, MSO’s, or not for profit organizations etc.
• Experience drafting letters and correspondence
• Leadership and team work experience
• Accuracy and attention to detail.
• Strong ability to work with One Drive, SharePoint, MS Office (Word, Excel, PowerPoint, Office 365 etc.) and other programs /platforms