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Executive Assistant

Swimming Canada

Executive Assistant | Swimming Canada

Executive Assistant

Swimming Canada

Salary $40,000 - $50,000
Apply by 4/4/2023

Posted 21 days ago

How to apply


Ottawa, ON, Canada

Job Type

 Job Description

Swimming Canada serves as the national governing body of competitive swimming. We inspire Canadians through world leading performances to embrace a lifestyle of swimming, sport, fitness and health. Canadians are global leaders in high performance swimming and development for both able-bodied swimmers and swimmers with a disability. Swimming is recognized as one of the most celebrated and successful Canadian Summer Olympic and Paralympic sports. Swimming Canada strives to foster a workplace in which all individuals maximize their potential, regardless of their differences. We are committed to attracting, developing and celebrating a diverse workforce that reflects the community we serve.


This full-time Executive Assistant would provide direct support to the CEO.  This position will interact with all levels of Swimming Canada, the Membership and External Partners.


  • Respond to all correspondence on behalf of the CEO
  • Preparation of letters, documents for stakeholders
  • Manage CEO calendar
  • Organise meetings and gatherings (room and equipment reservations, etc.)
  • Establish each month, for the benefit of the members of the management team, the schedule for the preparation of activities.
  • Coordinate the follow-ups required to meet deadlines.  Gather, process and distribute all documents related to the meetings of the management team.
  • Assist with reservations for all business trips for the CEO.
  • Follow-up on items related to legal matters managed by the CEO.
  • Admin support to the CEO
  • Provide additional support to CEO as required

Qualifications RequiredQualifications Required

  • College diploma or university degree in a relevant field
  • Fluently bilingual written and oral (English and French)
  • Relevant work experience in a related organization such as a national sport organization, provincial sport organization, MSO’s, or not for profit organizations etc.
  • Experience drafting letters and correspondence
  • Leadership and team work experience
  • Accuracy and attention to detail.
  • Strong ability to work with One Drive, SharePoint, MS Office (Word, Excel, PowerPoint, Office 365 etc.) and other programs /platforms
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