Manager, Human Resources

As a member of the CCES Senior Leadership Team, the Manager, Human Resources contributes to the efficacy of the CCES by recommending and managing staffing actions, related procedures and personnel policies including maintenance of the organization’s job classification and pay scale systems.  In consultation with the Executive Team, the Manager, Human Resources works to ensure that the organization has the necessary qualified staff to carry out its work. The Manager, Human Resources is responsible for the preparation and management of the organization’s personnel and professional development budgets, as well as the maintenance of confidential staff personnel records. In addition, the Manager, Human Resources provides support to volunteer members of the Compensation Review Committee, acts as the organization’s group benefits plan administrator and assists with processing payroll.

DUTIES AND RESPONSIBILITIES

Management of Personnel & Staffing Actions

• work with senior management staff to ensure the organization has the necessary qualified staff to accomplish goals and objectives;
• ensure the CCES’s Job Classification and pay scale systems are appropriate and maintained;
• ensure new and revised position descriptions are evaluated, reviewed and classified in the appropriate classification band;
• draft position postings and ensure advertisement through regular CCES channels;
• oversee the selection process of applicants including, the review of applications received, screening calls, contacting candidates for interviews, drafting interview questions, and participating in the interview process;
• conduct reference checks for successful candidates as required;
• prepare job offers in consultation with the Executive Director, Corporate Services;
• meet with new staff to provide orientation and oversee on-boarding and training;
• conduct exit interviews with staff upon their departure from the organization, monitor trends and brief senior staff as required;

Personnel Policies and Procedures

• monitor current employment standards and practices ensuring compliance with Provincial legislation and ensure adequate and appropriate CCES personnel policies;
• recommend new personnel policies/revisions to existing policies and implement approved new/revised policies;
• revise and update the CCES Personnel Policy Manual as required;
• develop and implement systems to support personnel policies;
• in consultation with the Executive Director, Corporate Services, solicit legal advice on HR matters as required.

Personnel Budget Management

• develop and manage the organization’s personnel budget;
• assist with the payroll function in collaboration with the Finance Team;
• monitor professional development budget

Records Management

• maintain confidential information (file copies) for all CCES staff members;
• coordinate the performance appraisal process and maintenance of performance review records;
• ensure orientation and training records are maintained and up to date.

Benefits Administration

• notify benefits carrier of new hires;
• ensure group plan benefits enrolment information is completed and submitted to carrier;
• act as benefits plan resource for staff;
• follow-up and investigate claims information as required;
• monitor contracted services and competitive pricing options of benefits provider and assist with selecting service provider as required.

Compensation Review Committee

• in consultation with the Executive Director, Corporate Services, draft annual Compensation Review Committee Report for presentation to the Compensation Review Committee and CCES Board of Directors;
• coordinate logistics and participate in the annual meeting;
• provide assistance to Committee Members as required.

CCES Quality Management System

• be aware and knowledgeable of the position’s responsibilities within the Quality Management System;
• comply with relevant quality system processes and recommend process changes/revisions as appropriate;
• identify and help process nonconformities, corrective/preventive actions for position’s responsibilities;
• log stakeholder feedback/comments in the issues database for tracking and appropriate follow-up as required.
• carryout internal audits as an active member of the internal audit team.

General Responsibilities

• respond to inquiries from the general public on available positions at the CCES;
• coordinate and attend joint health and safety meetings
• maintain provincial filings and requirements;
• facilitate regular education sessions for staff
• assist in the development and implementation of diversity, equity, inclusion and accessibility strategy
• maintain and update HRIS system
• undertake other duties as assigned by the Executive Director, Corporate Services.