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Coordinator, Events

Insignia Event Services

Application Deadline Ended
Apply by Ended 1/29/2023

Coordinator, Events | Insignia Event Services

Coordinator, Events

Insignia Event Services

Apply by Ended 1/29/2023

Posted 1 month ago

No Longer Accepting Applications



Glendale, AZ, USA

Job Type

 Job Description

Under the direct supervision of the Director of Events (Non-State Farm Stadium), the Coordinator, Events will support all aspects of the Events Department. This position is responsible for the detailed coordination between all departments within Insignia Event Services and our clients. Our ideal candidate is customer-focused and passionate about creating unique content while producing exceptional events.

Primary Job Duties:
  • Manages the events calendar within EventPro, including entering new leads when permissible
  • Preparing and managing inquiry PowerPoint, for meetings
  • Pre-plans for upcoming events as necessary
  • Informs proper departments including SFS departments about tentative and confirmed events
  • Executes all permits needed for events to include (Fire Marshall - State, City Permits and Extension of Premise)
  • Sends confirmation emails to all departments involved in events
  • Attends staffing and pre-event meetings with each department and client
  • Reaches out to potential inquiries to obtain all information for Events Department
  • Manages EventPro admin database
  • Compiles all event expenses into folders for Director, Events (Non-Stadium) and Manager, Events to review
  • Works alongside the Manager, Events to gain information about customer satisfaction through marketing campaigns, internal and external research, and other creative measures
  • Performs tasks including direct mail, advertising, publicity, community relations
  • Coordinates design, production, and distribution of publications and other promotional materials such as press releases, advertisements, catalogs, brochures, flyers, signage, A/V presentations, displays, exhibits etc.
  • Works with Marketing Manager to create graphics needed for Special Events Departments
  • Main point of contact for breakdown at the end of events
  • Assists Event, Manager with on-site logistics
  • Other duties as assigned

Qualifications RequiredQualifications Required

  • At least 1 year of administrative experience, preferably in the hospitality industry
  • Experience working in Canva, preferred
  • A team player who cares about the team's success
  • Collaborative and team-oriented
  • Ability to understand social media platforms and website development platforms
  • Accuracy and attention to detail required
  • Must have a driver's license
  • Must be able to stand and walk for long periods of time
  • Flexibility with work varying schedules including evenings, holidays, and weekends
  • Ability to work independently or in a team environment
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