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Application Deadline Ended
Apply by Ended 3/8/2024
Job Description
WHO WE ARE:
Tennis Canada is a national sports organization committed to propelling tennis in Canada to new heights. Our mission is to spearhead the growth of tennis across the nation, with a vision to establish Canada as a leading force in the global tennis community. We are proud owners and operators of the esteemed National Bank Open presented by Rogers tournaments in Toronto and Montreal, renowned for hosting top-tier tennis talents and setting attendance records year after year. With recent historic triumphs such as winning the Billie Jean King Cup and Davis Cup, we are fueled by the momentum to continue our pursuit of excellence.
WHAT WE ARE LOOKING FOR:
Position: Events Coordinator, Sobeys Stadium
Responsibilities:
- Assist in the planning and execution of events at Sobeys Stadium, including the National Bank Open, York University convocation, exams, Bowl Concert Series, and other scheduled ancillary events.
- Collaborate with the Events Manager to develop administrative documents and streamline event processes.
- Coordinate with the stadium team to manage the event calendar, ensuring smooth transitions between tennis matches, concerts, and other activities.
- Liaise with internal departments (security, catering, IT) to disseminate updated event plans and information, ensuring client satisfaction.
- Cultivate strong relationships with promoters, vendors, contractors, and suppliers.
- Supervise event support staff, handling availability, scheduling, and deployment during events.
- Assist in the execution and management of various event elements including site plans, signage, security, audiovisual, sustainability initiatives, and budget tracking.
Additional Duties Include:
- Managing building keys, security cameras, and parking passes.
- Overseeing utility tracking, mail services, office, and kitchen supplies.
- Supporting sustainability initiatives within the stadium.
Join our team of passionate innovators as we shape the future of tennis in Canada!
WORKING CONDITIONS:
- Work Term: April 3rd – October 31st, with potential for extension.
- Schedule: May include evening and weekend shifts.
- Physical Demands: Long physical days and potential outdoor work.
- Training: Specific safety training may be required.
Application period closes on March 8th, 2024.
WHAT’S IN IT FOR YOU?
- Be Part of History: Join the team that's shaping Canadian tennis history.
- Exclusive Access: Experience behind-the-scenes action at the prestigious National Bank Open.
- Dog-Friendly Environment: Enjoy working in an office where dogs are welcome.
- Employee-Centric Benefits: Benefit from a generous organization that genuinely cares about its employees.
- On-Site Gym: Access to a gym facility on premises.
- Social Activities: Engage in various social activities organized by the company.
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Qualifications Required
- 1 to 3 years of experience in event operations, major sporting events or similar role
- Post-secondary degree or college diploma in a related field or equivalent experience in the field
- Strong attention to detail and ability to prioritize
- Confident and effective communication skills
- Demonstratives initiative, willingness to listen and has an openness to feedback
- Team oriented and ability to collaborate across many internal departments
- Experience in customer service is an asset
- Must be capable to deliver in a fast-paced environment – results oriented
- Ability to work with tight schedules during special events
- Familiarity with Microsoft Office and database programs
- Proficiency with Microsoft Office Suite (Word, Excel & Outlook)
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