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Application Deadline Ended


Apply by Ended 4/30/2024

Special Events Coordinator

Houston Astros

Posted 4 months ago

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Location


Houston, TX, USA

Job Type


Job Description

This position will be responsible for managing, coordinating and executing special events and conference center meetings as well as developing and maximizing (non-baseball) revenue.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Responsible for communicating with external clients, internal departments and 3rd party vendors to plan and execute successful meetings and events.
  • Work with the Sales Department to ensure contract expectations are met and exceeded.
  • Responsible for the event supervision by communicating with other departments, ensuring the accuracy of details and actively coordinating all facets of the event before, during and post event, as assigned.
  • Manage event financials within ReServe along with working alongside Finance to cross reference expenses.
  • Complete all aspects of event coordination for client events including but not limited to onsite tours, planning meetings, pre-event communication, vendor selections and creation of CAD diagrams and event information reports.
  • Provide superior customer service to clients and prospects.
  • Contribute positively to the special events team atmosphere by developing a strong working relationship within the office.
  • Perform other duties as assigned.

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Qualifications Required

  • College degree in marketing, sales, hotel/restaurant management, business administration or related field.
  • 1+ years of experience in hospitality or special events environment – with results of demonstrated coordination and execution (sports or entertainment experience preferred)
  • Must be able to demonstrate (by way of examples and/or experience) an expert level of organization, critical logistics thinking and special event sales resourcefulness.
  • Strong attention to detail and promptness.
  • Demonstrated quick learner with ability to handle multiple projects simultaneously and meet deadlines.
  • Demonstrated ability to work well with different individuals with different backgrounds and personalities.
  • High level of demonstrated professionalism, integrity and ability to maintain sensitive information and appropriate decorum.

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