Coordinator, Protocol

The Coordinator, Protocol will contribute to the mission of delivering a life-shaping Games experience by completing day-to-day tasks to support the development and delivery of the Games VIP Program. The Coordinator will assist in the event planning and management of all VIP protocol-related aspects for the Games and participate in the Medal Ceremonies Program.

Key Responsibilities

This role will be responsible for, but not limited to:

• Delivering an excellent hosting and networking experience to the Games VIP guests;

• Coordinating all associated activities related to VIP’s during the Games-time, including:

  • VIP receptions and hospitality

  • VIP gifting

  • VIP presence at opening and closing ceremony, cultural and other special event tickets and receptions

  • Promotion and recognition

  • Inclusion in appropriate promotional materials

• Liaison with the official VIP host hotel(s) and coordinating VIP hotel bookings;

• Working closely with the Manager, Special Events, Ceremonies, and Festivals, ensuring a first-class spectator experience for Games VIP guests;

• Coordinating the scheduling, booking of venues, transportation and other logistical aspects required for all of the official receptions offered at Games Time;

• Coordinating the training, orientation and guiding of venue-team volunteers who will represent Protocol on the relevant venue teams;

• Being a fully engaged team member with a goal of positive and healthy relationships in the workplace;

• Executing all responsibilities in a manner which is consistent with the Mission, Vision, and Values of the St. John’s 2025 Canada Games, and;

• Fulfilling all other duties as reasonably required.