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Location
Charlotte, NC, USA
Job Description
The Executive Assistant is the heartbeat of our office! The Executive Assistant provides high-level administrative support to the Chief of Staff, Head Coach, General Manager, and President, and supports CLTFC Soccer Operations activities. In addition, may be required to take on administrative support to the Assistant General Manager and Technical Director, and other departments. The ideal candidate has the highest level of professionalism, is organized and capable of managing multiple stakeholders, is a proven driver of fiscal responsibility, can anticipate and proactively manage the needs of senior leadership, and takes pride in providing unrivaled customer service.
Roles and Responsibilities
- Conduct research, prepare reports, handle information requests, and perform clerical functions, such as preparing correspondence, receiving visitors and guests, arranging conference calls, and scheduling meetings.
- Assist the Chief of Staff and General Manager with the budget tracking of all soccer operations.
- Daily office management including, but not limited to, office supply ordering and expense reports for soccer operations staff.
- ·Assist the Chief of Staff, Head Coach, President, and General Manager on event and game days as needed.
- Assist other soccer operations department heads with administrative duties as available.
- Coordinate travel for the General Manager, President, Head Coach, and all soccer operations staff as necessary.
- Welcome and greet all people entering our offices.
- Operate & answer telephone, screen, and forward calls, providing information, taking messages, and scheduling appointments.
- Actively look for ways to help people and to provide best-in-class service.
- Sort and distribute daily soccer operations mail.
- Serve as the primary Point of Contact for all soccer operations staff regarding office inquiries and needs.
- Perform administrative support functions such as preparing memos, correspondence, records maintenance, etc.
- Review, update, and distribute staff contact and telephone list monthly.
- Ensure that the reception area, break room and storage closets are tidy as well as managing inventory and stocking accordingly.
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Qualifications Required
- The successful candidate must possess strong organizational skills and be detail oriented.
- Positive energy and take great pride in serving customers.
- Excellent interpersonal, verbal, and written communication skills.
- Professional demeanor with a strong work ethic, reliable, dependable, and accountable with consistent punctuality.
- Demonstrated fiscal responsibility and ability to manage budgets.
- Adaptable and able to manage multiple calendars and stakeholders.
- Demonstrate integrity and professionalism by maintaining complete confidentiality of privileged and/or sensitive information.
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