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Office Administrator

Oakville Aquatic Club

How to apply

Office Administrator

Oakville Aquatic Club

Apply by 11/15/2020

Starts on 1/4/2021

Posted 4 weeks ago

How to apply


Oakville, ON, Canada

Job Type

 Job Description

The Office Administrator has a lead role in managing member accounts, communicating with members, and managing the apparel store for the Oakville Aquatic Club (OAK).  The Office Administrator will report to the Business Manager and work closely with the Events & Marketing Coordinator, Accountant, coaching staff and volunteer committees.

OAK is a 3-time National Championship, not-for-profit swim club that is managed by professional coaches and admin staff; and governed by a volunteer Board of Directors.  OAK typically registers approximately 700 swimmers annually and provides competitive swimming programs in the Oakville area.  OAK also provides opportunities for swimmers to regularly attend team competitions, participate in fundraisers that help support the club, and enjoy social activities that celebrate our success.  The Office Administrator is a central point for ensuring these activities run successfully.

OAK is looking for an individual who is very organized, has strong communication skills, has strong computer skills, can manage projects with deadlines, and can be flexible to fit the club’s work environment.  We want someone who is interested in the sport of swimming, amateur sport in general and who shares our goal of creating an environment for athletes to reach their full potential.



  • Manage member accounts on the TeamUnify and Swimming Canada databases including financial transactions, billing, credits, member info and accounts receivables
  • Manage the registration process, tryout scheduling, data tracking, and group assignments in collaboration with the coaching staff
  • Process fundraising financial transactions (billings and credits)
  • Maintain the OAK Volunteer Incentive Program: all tracking, reporting and billing
    Reconcile member account financials


  • Communicate with the membership and community through email, phone and in-person interactions
  • Screen outgoing communications for accuracy and brand consistency
  • Communicate with volunteers, committees and participate in staff meetings
  • Post information to the website


  • Manage OAK store sales and inventory
  • Manage office equipment and supplies
  • Participate in sport and role specific training
  • Participate as a member of the Joint Health and Safety Committee

Work Terms and Remuneration

  • Standard work hours are 30 hours per week. Occasional weekends/evenings may be required.
  • Standard work is conducted from the club office in Oakville. Occasional travel to a pool or any other locations where the club conducts business may be required. With prior approval, some of the regular hours may be completed at home. Work from home will require access to high-speed internet and a phone at the employee’s cost.

Qualifications RequiredQualifications Required


  • Strong proficiency in Microsoft Office, Google Suites, and general computer use
  • Meticulous database and online form management skills
  • Excellent written and oral communication skills
  • Website maintenance skills
  • Strong time management skills
  • Retail inventory management skills
  • Project management and problem-solving skills
  • Strong focus on customer service
  • Detail oriented working style
  • Basic financial skills (Preparing and managing budgets)


  • TeamUnify experience
  • Sport team administration experience
  • Prior involvement in a sports organization, optimally a swim club


How To Apply

Contact Person Jason Morawski

2-1121 Invicta Dr. Oakville, Ontario L6H2R2

Phone: 905 842 0903

Apply OnlineORApply via Email

Inclusive Note

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

Oakville Aquatic Club

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About Oakville Aquatic Club

OAK provides the programs, coaching and resources that drive achievement in competitive swimming and help develop the foundation of success in life. Through a connected community, we enable each swimmer to realize their individual potential.

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