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Receiving and Invoice Control Coordinator

Augusta National Golf Club

Application Deadline Ended
Apply by Ended 11/13/2022

Receiving and Invoice Control Coordinator | Augusta National Golf Club

Receiving and Invoice Control Coordinator

Augusta National Golf Club


Apply by Ended 11/13/2022

Posted 2 months ago

No Longer Accepting Applications

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Location


Augusta, GA, USA

Job Type


 Job Description

  • Receives, assigns general ledger code, and accurately reconciles all Food, Beverage, Housekeeping and miscellaneous invoices and credits against purchase orders for management approval.
  • Inputs invoices into the inventory management system (NetSuite) and submits approved invoices to Accounting for payment. Communicates routinely with Accounting and outside vendors to ensure strict payment deadlines are met.
  • Inputs internal and external transfers (FoodTrak and NetSuite) for Food, Beverage and Housekeeping supplies in an accurate and timely manner.
  • Conducts, inputs and reconciles all monthly inventories.
  • Creates reports for management on a weekly, monthly, annual basis to include, but not limited to, inventory, purchases, transfers and invoices.
  • Works closely with management to ensure general ledgers are accurate.
  • Performs routine maintenance on FoodTrak / NetSuite database.
  • Works closely with the Director of Culinary Operations and Berckmans Place Executive Chef to create season and tournament forecast.
  • Responsible for procuring all orders and follow up on all purchase orders for Berckmans Place during the Masters Tournament.
  • Procurement of the highest quality products, food and beverage at the most competitive prices.
  • Assists in the preparation of Purchase Orders for Food, Beverage and Housekeeping.
  • Responds promptly to department and vendor inquires and requests (both verbally and in writing) and assists in resolving discrepancies in an expedient manner.
  • Provides support to Tournament related activities within department.
  • Ensures accurate and timely delivery and vendors returns of all orders.
  • Establishes and maintains relationships with kitchen staff and outlet managers.
  • Maintains customer service of the highest standards to our internal and external guests regarding orders and delivery of products.

Qualifications RequiredQualifications Required

  • Excellent interpersonal, communication and organizational skills
  • High attention to detail
  • Proficient with Microsoft Office Programs and accurate data entry skills
  • Effective time management skills with the ability to meet deadlines and prioritize.
  • Thorough knowledge of accounting principles.
  • Ability to lift up to 50 pounds frequently

Experience/Education:

  • Minimum of 3 years receiving, and/or invoice handling experience preferably within a food and beverage environment
  • Supervisory experience preferred
  • ServSafe Certification or must be completed within 90 days.
  • High school diploma or equivalent. Associates degree preferred.
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