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Office Administrative Associate

FC Cincinnati

Application Deadline Ended
Apply by Ended 1/24/2023

Office Administrative Associate | FC Cincinnati

Office Administrative Associate

FC Cincinnati

Apply by Ended 1/24/2023

Posted 1 month ago

No Longer Accepting Applications



Cincinnati, OH, USA

Job Type

 Job Description

FC Cincinnati is searching for an experienced, reliable, and detail- and task-oriented Office Administrative Assistant for its Downtown Cincinnati front office and Enterprise team. This role will work hand-in-hand with the Co-CEO’s Executive Assistant and will be responsible for performing a variety of administrative duties that support our Enterprise leaders (C-Suite) and the successful operations of FC Cincinnati’s office building to ensure that employees and visitors alike have an unparalleled FC Cincinnati experience. Duties include scheduling meetings, booking travel, administrative duties (filing, copying, binding, scanning, mail distribution, creation of presentations, etc.), maintaining supplies inventory, and other duties as assigned. Proficiency with standard office technology is a must for this role (Microsoft Office suite,, Slack, Zoom, etc.). This role requires confidentiality and the ability to work independently, as well as collaboratively, with sound judgment and a sense of urgency. The ideal candidate is a self-motivated professional who is capable of managing his or her workload and prioritizing tasks in a fast-paced environment.
Primary Responsibilities:
  • Schedule meetings and coordinate travel arrangements for our Enterprise leaders
  • Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations in a timely manner
  • Oversee and support all administrative duties in the office and ensure that the office operates efficiently and effectively for anyone who enters the building
  • Support Enterprise leaders with administrative tasks such as formatting documents/letters, creating presentations, filing, etc.
  • Manage inventory and stock levels of office supplies and place orders as necessary while also being cognizant of financial budgets
  • Receive, sort, and distribute incoming mail and deliveries, and manage outgoing mail and packages
  • Ensure all office policies are executed properly and consistently throughout the office building
  • Maintain the organization and cleanliness of common areas in the office
  • Liaison to in-house facility management for general maintenance, cleaning, and security services required at the office
  • Collaborate with internal stakeholders to coordinate club events, projects, and special assignments
  • Support in-house or off-site staff initiatives such as employee lunches, social gatherings, celebrations etc. including coordination of such events across FC Cincinnati’s three campuses
  • Identify and collaboratively implement process improvements for office management as necessary
  • Routinely manage and protect sensitive information

Qualifications RequiredQualifications Required

  • Bachelor’s Degree preferred but not required
  • 5+ years of experience as an Office Assistant or Office Manager
  • Strong knowledge of administrative responsibilities, systems, and procedures
  • Ability to anticipate needs and prioritize tasks while remaining organized and following through
  • Must be fully vaccinated for COVID-19 and provide verification of vaccination prior to start date
  • Ability to work outside of regular business hours including but not limited to weekends and holidays as required by the FCC game schedule, special events, and projects
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