This position will be located in the COC office in Toronto, ON at 250 Yonge St., Suite 3000. We offer a hybrid work model that allows for up to three days of remote work each week.

CORE RESPONSIBILITIES AND PRIORITIES

Project Management Office

• Inventory and alignment of projects and processes
  • Create and manage the project and process inventory for the full business
  • Manage the alignment of the Enterprise Operational Business Processes, ensuring the order of activities aligns with the needs of the business
  • Find efficiencies for optimal time management of operational activities
  • Maintain central location for company processes
  • Develop and maintain cross-departmental processes that will aid in project delivery or efficiency
• Project frameworks, methodologies, standards, and reporting
  • Develop and maintain project frameworks for various types of projects across the business
  • Define PM standards & methodologies to be used in the business, including prioritization of projects
  • Train and support the organization on methodologies and meet set PM standards
  • Lead the framework to align projects with the Department and Corporate Strategy
  • Lead the development of the framework for measurement of KPIs to report on Corporate goals & objectives
  • Develop and manage the reporting process and ensure it is maintained across all projects
  • Create dashboards & portfolio views for Senior Leadership and Director/SR Manager to easily view status of projects
• Training, templates & tools
  • Create and maintain a central location for tools & templates for project management
  • Develop and facilitate training on project management tools, templates and processes
  • Maintain the framework of Asana
• Project Managers
  • Develop a request process for Project Managers to collaborate on projects
  • Develop project evaluation process
  • Manage the implementation and communication of the PM requesting process
  • Manage the prioritization of activities within the Business Integration & PMO group
• PMO staff
  • Manage Business Integration and PMO staff

• Experience with planning and processes to facilitate improved project coordination
• Knowledge and understanding of the Canadian Sport System, ideally derived from direct experience
• Experience leading and delivering change through using innovative techniques based on strong interpersonal relationships
• Exceptional interpersonal skills contributing to a strong team environment including a willingness and capacity to operate effectively within a diverse group of individuals and organizations
• Proven experience managing a small team, enabling optimum performance and engagement
• Strong communication skills and an ability to build and maintain effective relationships both internally and externally with a diverse range of stakeholders, contexts and audiences
• Experience leading or implementing a PMO
• Ability to multi-task and good time management skills
• High level of autonomy
• Strong attention to detail and thoroughness
• Ability to work under pressure and under tight deadlines
• Proficiency in Excel, Word, PowerPoint
• Ability to use Project management software tools
• Highly adaptable to learning new tools/skills
• Bilingualism (English, French) preferred
• Demonstrates and embodies the COC values of Accountability, Excellence, Fun, Respect and Bravery